Billing Coordinator

BILLING & COLLECTIONS COORDINATOR

At PALAFOX, we pride ourselves on our ability to deliver architectural, urban planning and design masterpieces and unparalleled service to our valued clients. We are setting new standards of success in our industry and are on the lookout for an exceptional Billing & Collections Coordinator to join our team. If you thrive in dynamic environments and possess Billing and Collections scope of work experience, we want to hear from you.

Position Overview

We are seeking a detail-oriented and proactive Billing and Collections Coordinator to manage the company’s billing processes and ensure timely collections. The successful candidate will play a key role in maintaining positive client relationships while ensuring the company’s cash flow remains stable.

Key Responsibilities:

Billing Management:

• Prepare, issue, and send accurate invoices to clients.
• Verify billing data for completeness, accuracy, and compliance with company policies.
• Coordinate with internal teams to resolve discrepancies or disputes in billing.

Collections and Follow-ups:

• Monitor accounts receivable and identify overdue accounts.
• Conduct regular follow-ups with clients to ensure timely payments.
• Maintain records of collection activities and prepare status reports for management.

Client Communication:

• Address client inquiries and concerns related to billing and payment issues.
• Provide excellent customer service to maintain strong client relationships.

Reconciliation and Reporting:

• Reconcile accounts receivable balances and resolve discrepancies.
• Prepare and submit collection reports, aging summaries, and cash flow forecasts to management.

Compliance and Process Improvement:

• Ensure compliance with applicable financial regulations and company policies.
• Recommend process improvements to enhance efficiency in billing and collections.

Qualifications:

Experience: Minimum of 2 years of relevant experience in billing, collections, or a related field.

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.

Skills:

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency in accounting software or CRM and Microsoft Office applications, particularly Excel.
• Ability to work independently and manage time effectively.

Traits: Proactive, results-oriented, and a team player.

Why Join Us?

At PALAFOX, we value innovation, integrity, and collaboration. As part of our team, you’ll contribute to meaningful projects that shape communities while enjoying opportunities for professional growth and development.

How to Apply:

Interested candidates are encouraged to submit their resume and a cover letter to [email protected]. Please include "Billing & Collections Coordinator - [Your Name]" in the subject line of your email.

Application Deadline: AUGUST 30, 2025

PALAFOX is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note:

We sincerely appreciate the interest of all applicants in joining our team. Please note that due to the volume of applications we receive, only candidates who are shortlisted will be contacted for further steps in the selection process. Thank you.